- Create preventive maintenance plans, rounds, and inspections
- Simple registration of time spent, spare parts, and external expenses
- Automatic and accurate attribution of costs to finance ledgers
- Ensure compliance using checklists and work permits
- Audit past changes through maintenance logs
- Manage maintenance requests
- Create and manage maintenance requests directly from our Power App for mobile devices
- Manage routine tasks unrelated to actual maintenance of equipment
Create and assign Work Orders to structure the execution of maintenance tasks and capture costs of working hours, spare parts, and related expenses. A Work Order can hold all information and documents required to complete the Work Order successfully:
- Register usage of spare parts/Items, working hours, and related expenses
- Take pictures
- Submit and save progress on the work using Checklists
- Free text instructions
- Track time using clock-in and clock-out
- Print and send Work Orders to Contractors
- Batch closing of Work Orders
Create Work Order Plans to automatically trigger pre-defined Work Orders using different frequency types. You can also group multiple Work Order Plans and make changes to multiple Work Order Plans at the same time.
Using this frequency will trigger a Work Order based on any time interval.
Using this frequency triggers a Work Order based on an Asset’s Counter/Meter readings reaching a threshold, such as running hours or milage of an Asset. You can add multiple Counters/Meters on the same Work Order Plan. Counter readings can be registered manually or automatically.
Measurements is a frequency type that can be used on your Work Order Plans to automatically trigger Work Orders based on specified parameters meeting thresholds (e.g., humidity, vibration, temperature) based on data from Assets’ measurements. You can also set up Measurement Devices that consist of multiple measurements.
Follow-up Work Order frequency:
Using this frequency triggers a Work Order based on the status of another Work Order. If you need to check up on specific maintenance work, you can create a follow-up work order for the future.
Work Order Sequences are used in situations where you have dependency between Work Order Plans. They allow Work Order Plans to be triggered in a specified sequence. I.e., "First clean, then calibrate the machine". This enables you to avoid double work.
The sequence of Work Order Plans can be based on Counters and/or Calendar frequencies.
Group Work Order Plans to make changes to multiple Plans at the same time and keep them synchronized. Grouping Work Order Plans is ideal when you have multiple Assets that need the same type of maintenance but may be at different locations or operated by different technicians.
Round Plans work similarly to Work Order Plans but are ideal to use when you have multiple Assets in the same location that all require the same work, for instance a daily cleaning inspection.
Register planned and unplanned Downtime on your Assets to plan shutdown of a machine or work center that requires inspection or maintenance. Downtime can be registered directly from the Asset or based on Work Order Plans.
Create and add Checklists to your Assets, Work Orders, Work Order Plans, Work Order Permits, and Asset Transfer Orders to ensure compliant and correctly executed maintenance work.
Use Work Orders or Work Order Plans to create an Asset Replacement Order to support the process of replacing an old Asset with a new Asset.
Manage and keep an overview of all requests for maintenance. You can communicate directly on the Maintenance Request with the requestor and subsequently create a Work Order based on the Maintenance Request.
All employees can submit Maintenance Requests to the maintenance team for review without a Dynaway license.
Create and get an overview of maintenance requests at your fingertips using the Maintenance Requests Power App for mobile devices.
Manage and keep an overview of all tasks that your technicians need to do besides maintenance work. With Maintenance Tasks, you can consider technicians' different activity types, for instance, if technicians have first-aid training every first Monday of each month, and you want to make sure that you plan maintenance work for them outside of those training days.
Maintenance Tasks work like Work Orders but are dedicated to Resources only.
If you are using Contractors for specific maintenance tasks, you can set up Vendors as Contractors. The Contractors functionality allows you to set up Vendors as Contractors and create expense registration lines on Work Orders for Contractors' work hours.
You can also print and send Work Orders directly to Contractors.
This feature enables closer alignment between finance teams and maintenance teams to work together to meet budgets.
Maintenance budgets provide a financial overview of planned maintenance costs for the coming year or any other given period. It is also possible to do scenario planning by having multiple maintenance budgets - where each budget targets a scenario.
- Create multiple maintenance budgets for Assets, Asset Locations, Asset Categories, and Work Order Categories
- Copy budgets between periods with defined markup
- Create budgets based on actual data for a defined period
- Import and export budgets from/to Microsoft Excel
- Review budgets with actual consumption for Resources, Items and additional expenses
- Integrates with your own specific Financial Dimensions